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Commercial Real Estate Operations & Brokerage Coordinator
Allies Commercial Realty | Indianapolis, IN
Allies Commercial Realty is seeking an experienced Commercial Real Estate Operations & Brokerage Coordinator to support our brokerage team and help keep transactions, business development activities, internal processes, and marketing coordination moving forward.
This role is designed for someone who already understands commercial real estate and is comfortable working across multiple functions. The coordinator will work closely with company leadership and serve as a connection point among brokers, operations, marketing, clients, and outside transaction professionals.
The right candidate is organized, proactive, comfortable managing competing priorities, and willing to take ownership when something needs attention.
Required Qualifications
Commercial real estate experience is required for this position.
Candidates should understand the basic lifecycle of a commercial real estate transaction and be comfortable working with brokers, clients, contracts, deadlines, transaction documentation, and multiple active priorities.
Candidates must:
- Have professional experience in commercial real estate or a closely related real estate industry
- Understand the basic lifecycle of a commercial real estate transaction
- Be comfortable working with brokers, clients, contracts, deadlines, and transaction documentation
- Have strong organizational and project-management skills
- Be comfortable managing multiple priorities simultaneously
- Possess strong written and verbal communication skills
- Be proficient with technology and comfortable learning new systems
Ideal backgrounds may include:
Commercial real estate brokerage operations
CRE transaction coordination
Brokerage administration
Commercial real estate sales support
Commercial property management operations
Title or commercial closing services
Real estate development or related professional services
Brokerage & Transaction Support
You will work closely with the Managing Director and brokerage team to help keep transactions, opportunities, deadlines, and broker activities organized and moving forward.
Responsibilities may include:
- Assist brokers throughout the lifecycle of commercial real estate transactions
- Track active deals, deadlines, documentation, and outstanding items
- Coordinate transaction information between brokers, clients, attorneys, title companies, lenders, property owners, and other parties as needed
- Assist with the preparation and coordination of LOIs, listing agreements, commission agreements, purchase agreements, leases, amendments, and other transaction documentation
- Help coordinate due diligence and closing-related activities
- Maintain organized transaction files and documentation
- Assist with commission tracking and closing information
- Help manage broker pipelines, activities, priorities, and follow-ups
- Maintain accurate information within the company’s CRM
- Help ensure leads and opportunities are properly entered, assigned, and followed through
- Prepare or coordinate proposals, presentations, reports, property information, and other client-facing materials
- Follow up with brokers regarding outstanding information, deadlines, and action items
Marketing & Business Development Coordination
This is not a dedicated marketing position. However, brokerage and marketing work closely together at Allies, and this role will help ensure the information and coordination needed for listings, proposals, presentations, campaigns, and business development are handled efficiently.
Responsibilities may include:
- Gather property and transaction information needed by the marketing team
- Coordinate listing launches and marketing requests with brokers
- Help ensure brokers provide the information needed for campaigns, proposals, presentations, and property materials
- Coordinate business-development initiatives and prospecting support
- Help track leads and marketing-generated opportunities
- Assist leadership with special marketing, client, and business-development projects
Operations & Team Coordination
This role will also support the systems and processes that keep the brokerage organized, including CRM accuracy, broker follow-up, pipeline management, client-facing materials, and internal coordination.
Responsibilities may include:
- Coordinate projects between our Indianapolis team and international support team
- Translate leadership priorities into clear tasks, owners, and deadlines
- Follow up on outstanding projects and deliverables
- Help coordinate internal systems and processes
- Assist with company projects that cross brokerage, operations, and marketing
- Step in where needed when something falls between departments
Brokerage Operations
Beyond individual transactions, this position will help leadership improve consistency, accountability, and execution across the brokerage.
The strongest candidate will notice what needs attention and take appropriate action. When a deadline is approaching, information is missing, or a process is creating unnecessary friction, this person should be comfortable following up and helping move the issue toward resolution.
Compensation & Schedule
Compensation: Negotiable base salary plus commission
Compensation will reflect the candidate's commercial real estate experience, qualifications, and ability to take ownership of brokerage support and operational responsibilities. The position also offers commission opportunities tied to qualifying transactions and brokerage activity.
Schedule: Monday to Friday, 9:00 AM to 5:00 PM
Location:
Allies Commercial Realty
7510 E. 82nd Street
Indianapolis, IN 46256
This is an in-office position because the role works closely with leadership, brokers, operations, and marketing throughout the workday.
Position Details
Type
Full-time
Days
Monday to Friday
Hours
9:00 AM to 5:00 PM
Setting
In-office
Compensation
Negotiable base salary
Plus commission
Experience
Commercial real estate
experience required
About Allies Commercial Realty
Allies Commercial Realty is an Indianapolis-based commercial real estate brokerage serving clients across industrial, office, retail, land, and investment real estate.
Our brokerage model depends on strong coordination among brokers, operations, marketing, and transaction support. This position will work directly with company leadership and gain visibility into multiple areas of the business.
For the right candidate, the role offers an opportunity to take meaningful ownership of brokerage operations while continuing to develop within the company.
