Listen to Our BlogsCommercial Real Estate Operations & Brokerage Coordinator
Allies Commercial Realty | Indianapolis, IN
Allies Commercial Realty is looking for an experienced Commercial Real Estate Operations & Brokerage Coordinator to join our growing team.
This is a unique, cross-functional position designed for someone who already understands the commercial real estate industry and enjoys being at the center of a fast-moving brokerage operation.
We are looking for a “Swiss Army knife”: someone who understands real estate transactions, can help keep brokers and deals organized, is comfortable coordinating across multiple teams, and can step into operational, sales support, and marketing-related projects as needed.
This person will work closely with the owners of Allies Commercial Realty and serve as an important connection point between our brokers, operations, marketing, and international support team.
Required Qualifications
Commercial real estate experience is required for this position.
Candidates must:
- Have professional experience in commercial real estate or a closely related real estate industry
- Understand the basic lifecycle of a commercial real estate transaction
- Be comfortable working with brokers, clients, contracts, deadlines, and transaction documentation
- Have strong organizational and project-management skills
- Be comfortable managing multiple priorities simultaneously
- Possess strong written and verbal communication skills
- Be proficient with technology and comfortable learning new systems
Ideal backgrounds may include:
Commercial real estate brokerage operations
CRE transaction coordination
Brokerage administration
Commercial real estate sales support
Commercial property management operations
Title or commercial closing services
Real estate development or related professional services
Brokerage & Transaction Support
You will work closely with our Managing Director and brokerage team to help keep transactions, opportunities, and broker activities moving forward.
Responsibilities may include:
- Assist brokers throughout the lifecycle of commercial real estate transactions
- Track active deals, deadlines, documentation, and outstanding items
- Coordinate transaction information between brokers, clients, attorneys, title companies, lenders, property owners, and other parties as needed
- Assist with the preparation and coordination of LOIs, listing agreements, commission agreements, purchase agreements, leases, amendments, and other transaction documentation
- Help coordinate due diligence and closing-related activities
- Maintain organized transaction files and documentation
- Assist with commission tracking and closing information
- Help manage broker pipelines, activities, priorities, and follow-ups
- Maintain accurate information within the company’s CRM
- Help ensure leads and opportunities are properly entered, assigned, and followed through
- Prepare or coordinate proposals, presentations, reports, property information, and other client-facing materials
- Follow up with brokers regarding outstanding information, deadlines, and action items
Brokerage Operations
Beyond individual transactions, this person will help leadership improve how the brokerage operates.
You will:
- Help leadership implement and maintain brokerage processes and procedures
- Identify missing information, bottlenecks, and incomplete tasks before they become problems
- Help improve CRM adoption, data quality, and internal workflows
- Coordinate broker meetings, agendas, action items, and follow-ups
- Help track brokerage activity and performance information
- Assist with onboarding and supporting brokers
- Coordinate between brokers and internal support resources
- Help leadership create greater consistency and accountability across the brokerage team
Marketing & Business Development Coordination
You do not need to be a marketer.
However, commercial real estate brokerage and marketing work closely together at Allies, and this person will help bridge the two.
Responsibilities may include:
- Coordinate projects between our Indianapolis team and international support team
- Translate leadership priorities into clear tasks, owners, and deadlines
- Follow up on outstanding projects and deliverables
- Help coordinate internal systems and processes
- Assist with company projects that cross brokerage, operations, and marketing
- Step in where needed when something falls between departments
Position Details
Type
Full-time
Days
Monday to Friday
Hours
9:00 AM to 5:00 PM
Setting
In-office
Compensation
Negotiable base salary + commission
Experience
Commercial real estate experience required
Who Will Succeed in This Role
This position requires someone who understands that commercial real estate can be fast-moving, unpredictable, and deadline-driven.
You will likely thrive here if you:
- Understand how commercial real estate brokers work
- Naturally keep track of details and deadlines
- Are comfortable following up with people, repeatedly when necessary
- Can respectfully hold people accountable
- Anticipate what needs to happen next rather than waiting for instructions
- Are comfortable communicating directly with brokers and company leadership
- Can distinguish between something you can solve yourself and something leadership needs to address
- Learn systems and technology quickly
- Enjoy creating order from moving pieces
- Are resourceful and solution-oriented
- Don’t view every responsibility through the lens of “that’s not my job”
Most importantly, we are looking for someone who is proactive.
If you see that something is missing, you address it. If a deadline is approaching, you follow up. If a process isn't working, you help identify a better way to handle it.
Compensation & Schedule
Compensation: Negotiable base salary + commission
Compensation will be based on the candidate's commercial real estate experience, qualifications, and ability to take ownership of brokerage support and operational responsibilities. In addition to a base salary, this position will have the opportunity to earn commission based on qualifying transactions and brokerage activity.
Schedule: Monday to Friday, 9:00 AM to 5:00 PM
Location:
Allies Commercial Realty
7510 E. 82nd Street
Indianapolis, IN 46256
About Allies Commercial Realty
Allies Commercial Realty is an Indianapolis-based commercial real estate brokerage serving clients across industrial, office, retail, land, and investment real estate.
We are an entrepreneurial, collaborative, and technology-forward company that believes exceptional brokerage requires more than great salespeople. It requires strong systems, marketing, operations, communication, and execution behind them.
This position will work directly with company ownership and have visibility across virtually every area of the brokerage.
For the right person, this is an opportunity to become a highly trusted member of the organization and grow alongside the company.
